Privacy Policy

Last updated: 7/26/2025

1. Introduction

This Privacy Policy describes how Simpense ("we," "our," or "us") collects, uses, and protects your personal information when you use our expense tracking service ("the Service"). We are committed to protecting your privacy and ensuring the security of your personal information.

2. Information We Collect

2.1 Personal Information

When you create an account, we collect:

  • Email address
  • Name (if provided)
  • Profile information from third-party authentication providers (Google, etc.)

2.2 Expense Data

When you use our Service, we collect:

  • Receipt images and documents you upload
  • Expense amounts, dates, and descriptions
  • Vendor/merchant information
  • Categories and tags you assign to expenses
  • Notes and comments you add to receipts

2.3 Usage Information

We automatically collect:

  • Device information (browser type, operating system)
  • IP address and location data
  • Usage patterns and feature interactions
  • Error logs and performance data

3. How We Use Your Information

We use your information to:

  • Provide and maintain the Service
  • Process and categorize your expenses using AI
  • Generate reports and analytics
  • Authenticate your identity and secure your account
  • Communicate with you about the Service
  • Improve our Service and develop new features
  • Comply with legal obligations

4. AI and Data Processing

We use artificial intelligence and machine learning to:

  • Extract text and data from receipt images (OCR)
  • Automatically categorize expenses
  • Detect duplicate receipts
  • Suggest expense categories and tags

Your receipt images may be processed by third-party AI services (such as OpenAI) to extract information. These services are bound by their own privacy policies and data processing agreements.

5. Data Sharing and Disclosure

5.1 We Do Not Sell Your Data

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

5.2 Service Providers

We may share your information with trusted service providers who assist us in operating our Service:

  • Cloud storage providers (Firebase, Google Cloud)
  • AI processing services (OpenAI, Google AI)
  • Authentication providers (Google, Firebase Auth)
  • Analytics services (Google Analytics)

5.3 Legal Requirements

We may disclose your information if required by law or to protect our rights, property, or safety.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

  • Encryption of data in transit and at rest
  • Secure authentication and access controls
  • Regular security assessments and updates
  • Limited access to personal information on a need-to-know basis

However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

7. Data Retention

We retain your personal information for as long as necessary to provide the Service and fulfill the purposes outlined in this Privacy Policy. When you delete your account, we will delete your personal information within 30 days, except where we are required to retain it for legal purposes.

8. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

  • Access: Request a copy of your personal information
  • Correction: Request correction of inaccurate information
  • Deletion: Request deletion of your personal information
  • Portability: Request transfer of your data to another service
  • Objection: Object to processing of your personal information
  • Restriction: Request restriction of processing

To exercise these rights, please contact us through the support channels available in the application.

9. Cookies and Tracking

We use cookies and similar tracking technologies to:

  • Maintain your login session
  • Remember your preferences
  • Analyze usage patterns
  • Improve our Service

You can control cookies through your browser settings, but this may affect the functionality of our Service.

10. Third-Party Services

Our Service may contain links to third-party websites or integrate with third-party services. This Privacy Policy does not apply to these third-party services. We encourage you to review the privacy policies of any third-party services you use.

11. Children's Privacy

Our Service is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

12. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. We ensure appropriate safeguards are in place to protect your information.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

14. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us through the support channels available in the application.